There are so many moving parts when it comes to effectively running and managing any business. The core focus of course must be to keep key clients happy and to produce industry leading products and services that are delivered into the marketplace via defined marketing channels. None of the above can happen without a fully functioning workforce and managers need to be in a position where they have a complete understanding of who is working when along with the actual activities as this feeds into the main reason for the operation of the company in the first place.

Although many organisations still operate from a paper based and moving things up a level from a local computer management arrangement where employees and staff must be in the office to update their status; moving to a cloud based means of employee time management scheduling and tracking software solutions provides complete flexibility for the management and employees alike. This gives employees and managers to communicate and message via the cloud within the software application and effectively keep a running diary and update on completed tasks along with difficulties encountered for timely management feedback.

We call the Complete Employee Time Tracking, Management & Monitoring Software Solution – this is based on the vast array of features that it offers any company that is looking to streamline the way that it manages the allocation of work, tasks and schedules to its staff. There are different levels of user access e.g. staff employee, management and admin which provides complete flexibility in how the company chooses to use all of the tools that are at its disposal.

If any organisation has to continually schedule work to employees – it is recommended that the move to a cloud based software management solution is made in order to se the direction of operations, educate employees internally in terms of documenting their time keeping, feeding back to management whilst the company leaders have the ability to document and communicate with staff as the business needs dictates.

The one thing that business owners must do is to keep on top of the tasks that are being carried out within the organisation, know who has been assigned which tasks, get to grips with the amount of time it is taking for specific tasks to get completed and know how is working and when. There are of course many companies that are still making use of paper based Employee Time Tracking Software and times sheet systems in order to get an understand of work flow and employee staff attendance patters. And of course, it works and in many cases there is the thought process that says ‘it if is not broken then do no fix it’. However; as we continue to live more and more in the digitally connected world – cloud based software employee time management systems can [well correctly deployed] make life so much easier when it comes to the smooth functioning of the organisation.

This is where a system such as comes into play as it provides the smaller business with all of the tools [which are fully accessed from the cloud] that is needs to assign tasks to staff, track employee whereabouts, send documents internally [without the need for email] and get a birds eye view of the running of the business from any mobile phone, smart device, tablet or computer. Management are able to track when employees have ‘clocked in’ for work and finer details such as which IP address they logged in from can be determined. With remote working becoming more of the norm this excellent facility passes responsibility down to employees as management look to get the most out of their motivated staff team.

In effect the whole ‘Employee Clocking In Clocking Out System’ functionality is provided to the company via plus a vast array of other features that will all serve to ensure a more efficient operating mode for the company. Let’s say one worker has to work from home due to some domestic issue – now management can assign tasks via the cloud and, send messages to all employees involved with a particular pieces of work and the messaging system allow for two way communications [we stress bypassing email] to that projects can continue to function wherever in the world those involved may be.

The one item that all functioning businesses with employees need is to not only to keep track as to the whereabouts of the employees i.e. to just track when they are in or out of the office [let’s call this Static time management] but also to actually keep on top of the actual tasks and activities that are being carried out on a day, weekly & monthly basis. It is of course these ongoing tasks that feed into the overall productivity of the organisation with a direct correlation to the sales of products / services and that of revenue generation [this we call Active time management].

In the image above we have depicted a bunch of smiling, happy staff members at work all working in collaboration for the greater good of the company. Some are actively checking on the task allocation updates as input by their direct report management as well as themselves providing direct feedback to their management team using the system, they are communicating using direct messages as well as passing important documents via the system.

At times very important business critical information can get lost in email and through structured management along with that of using employee attendance software in conjunction with the use of other [paper based] types of Attendance Management System employees and management alike can be sure to only communicate certain business critical pieces of information through such a system.

The whole point of the existence of such Employee Time Management Systems is to improve the overall operational efficiency of the organisation using it in question. The full feature set of may not be used by certain companies, this depends on the market sector being operated within along with the number of staff employees, working patterns and such factors.

No matter what the size or industry [or market sector] that the company operates within; structured and methodical management needs to be executed using data and the type of data that can provide a company in terms of increasing operational efficiency can serve to increase the equity of the brand, gain a competitive advantage over competitors & of course increase the revenue generated for the organisation in question.

The tasks that management have to carry out on a day to day basis are varied and sometimes complex and with the added responsibility of managing the workloads of employees and staff members can sometimes be a daunting one; taking up far too much time out of that which is allocated  to the manager to accomplish all that needs to be done. The one task that management must get to grips with [and quickly too] it to ensure that staff are allocate their tasks in a timely manner so that feedback can be taken into the system and modified accordingly if necessary. In addition to purely allocating the tasks is the matter of ensuring that employees are paid correctly for the work that they have carried out – serving of course to keep moral high 🙂

Whilst we are fully in the digital marketing world it is interesting to note how many organisations still have their time sheets and work allocation schedules documented and communicated on paper – this has given rise to the use of online timesheet software that many of the larger corporations have put into place and now we see the smaller businesses as well as SMEs and work from home company operations – making use of this form of business operations management.

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